Getting Started with Zoom Web/Videoconferencing

Zoom is a collaborative Web and Videoconferencing product. Using your Xavier account, you can host synchronous meetings with internal/external participants. Zoom allows you to share your screen, record the session and host high quality video meetings. This article explains how to host and or join an online meeting.

NOTE: If you would like to do audio-only phone conferencing, please use MeetingPlace.

  1. Go to http://xavier.zoom.us/.
  2. Click the Start a Meeting button.
  3. Enter your Xavier credentials when prompted.
  4. Click the Start Meeting button, and click Save File, then double-click the file in the Downloads window and click Run. The Zoom app will install and open.



  5. Click on Start with Video or Start Without Video as you prefer.



  6. Choose your audio options for participating in the meeting.You can either dial in via phone or use a computer's built-in or attached microphone.



  7. Click Invite to invite participants to your meeting.



  8. On the Invite by Email tab, click Default Email to create an invitation using the Outlook email client. Fill in the email addresses of those you'd like to invite, and send the email message.

    NOTE: If you do not have Outlook installed or configured, you can click the Copy Invitation button and paste the invitation's text into an email message. Invitees
    can click the link provided in the email to join the meeting.

  Schedule a Zoom meeting

To schedule a Zoom meeting, follow these steps:

  1. Open the Zoom application and click on Schedule Meeting.



  2. Type a topic for the meeting in the Topic: field.
  3. Under When, set the meeting date/start times, and whether or not it is recurring.
  4. Under Meeting Type, choose the type of meeting you wish to host.
  5. Under Meeting Option, optionally set a password on the meeting, and allow participants to join before you arrive.
  6. Under Calendar, choose a type of calendar invite to send. It is recommended you leave this as "Outlook".

    NOTE: If you do not have Outlook installed or configured, you can click the Copy Invitation button and paste the invitation's text into an email message. Invitees can click the link provided in the email to join the meeting.

  7. Click Schedule. An Outlook calendar invitation will open. Type the email addresses of your invitees in the To: field and click Send Update.

  Join a Zoom meeting

Zoom meetings can be joined in one of several ways:
  • If you received an email invitation from the meeting organizer, click the hyperlink within that invitation. On the page that displays, click the Join Meeting button to install the Zoom app and/or connect.
  • Go to http://xavier.zoom.us/join and enter the meeting ID provided by your organizer.



  • If you already have the Zoom app installed, you can launch the Zoom application, click Join, and enter the meeting ID provided by your organizer.

                 

Zoom Mobile App Setup

  1. Download Zoom app for iOS or Android.
  2. Click on Sign In.

    sign in

  3. Under Sign in With, click on SSO.

    SSO

  4. When prompted for the SSO Site URL, type in: https://xavier.zoom.us

    xavier.zoom.us

  5. You will be presented with the welcome screen, from which you can schedule or join meetings.

        Welcome screen


 Zoom Controls

Use the buttons on the lower left to mute your audio or start/stop your video feed.



Click Manage Participants to apply certain settings to all invitees. For example, you can easily mute everyone in the room if a one-way presentation is being given.



Click Share Screen to show your screen to others in the meeting. You can choose to share a specific open window in an application, or your entire desktop.



Click Chat to open a chat window with meeting participants. You can choose to chat publicly with everyone or privately with an individual in the meeting.


Use the Record button to record a meeting. An indicator will appear if recording is taking place. Click the Stop Recording button when finished. The recording will be converted to an mp4 file when the meeting ends.

      

To end the meeting, click on End Meeting in the lower right corner of the screen.



  Additional help and tutorials




Keywords:zoom online join host web meeting videoconferencing webconferencing conferencing webex,classroom support   Doc ID:41688
Owner:Chris M.Group:Xavier University
Created:2014-07-08 10:26 EDTUpdated:2015-01-04 18:28 EDT
Sites:Xavier University
Feedback:  3   1