MeetingPlace Audio Conferencing
How to use MeetingPlace Audio Conferencing
MeetingPlace Audio Conferencing allows participants to call into a meeting ID, placing them in a waiting room until the meeting organizer arrives. Once the organizer arrives, all those calling into the meeting ID will be conferenced together. The MeetingPlace conferencing system is “reservation-less”; you do not need to schedule the system in order to use it for a meeting.
Prior to using MeetingPlace for the first time, you must request a PIN. This is a 6 digit PIN; it is different from your voicemail and/or long distance PIN. Without a PIN, you cannot start a conference call.
To request a PIN, please submit the following form via our self-service site: https://services.xavier.edu/TDClient/Requests/ServiceDet?ID=30
Your meeting number will always be the same as your 4 digit telephone extension. The meeting organizer can start the meeting from any phone on or off campus. When callers dial into the system, they will be played a series of prompts that tell them:
to MeetingPlace. Enter the meeting ID # followed by the # key".
The caller will enter the 4 digit extension of the meeting.
the system asks for your name or location so that it can announce who
joined/left the meeting. The system will prompt callers: Please hold
until the meeting organizer arrives. If you would like to start the
meeting now, press 2 (the meeting organizer should press 2 at this time).
- At this time, the meeting organizer will be prompted, "Enter your PIN
followed by the # key".
- Once the meeting organizer's PIN has been successfully entered, the system will announce that, "The meeting is now in session". At this time, all meeting attendees that had joined prior to the meeting organizer will be conferenced together. At any time, additional participants can join/leave the meeting while the conference is in session.
If you are
sending out calendar invites, you should include the dial-in information, as
well as the meeting number, in the invitation. The dial-in
information for MeetingPlace is:
- On Campus: 3100
- Dial in: 513-745-3100
- Toll Free Dial in: 1-855-989-3239 (note: the toll-free number cannot be dialed by people in the local calling tri-state area)